Data & Administrative Coordinator

Patco Brands is one of the fastest-growing beverage companies in the United States. Independently owned, Patco has established itself by using a proprietary process with 100% Blue Weber Agave to innovate in the fast-growing ready-to-drink spirits category. Patco is a maker of margaritas, tequila, hard seltzers, and other beverages under our own brands and for private labels. Our own brands and private labels, with nationwide distribution, include: • Rancho La Gloria Ready to Drink Margaritas • Big Sipz • Kirkland Signature Tequila • Kirkland Signature Hard Seltzers Patco products are sold in every major retailer, including Costco, H.E.B., Kroger’s, Target, Walmart, and Whole Foods, just to name a few. ------------------------------------------------------------------------------------------------------ Patco Brands is currently seeking a highly organized, detail-obsessed Data & Administrative Coordinator to support a fast-moving, growth-stage business. This role sits at the center of the organization—supporting leadership and multiple teams—ensuring information is accurate, organized, and flowing seamlessly across the company. If you thrive on structure, love building systems, and take pride in keeping things running smoothly behind the scenes, this role is for you. What You Will Do: Executive & Administrative Support ● Manage calendars for senior leadership ● Support meeting preparation, reporting, and ad hoc executive requests ● Provide general administrative support across the organization Data & Systems Management ● Manage calendars for senior leadership ● Perform regular audits of company data, files, contacts, and expiration dates ● Set calendar reminders for key deadlines and important milestones ● Assist in annual audits of company data and systems File & Information Management ● Own organization and maintenance of Google Drive and internal file systems ● Manage filing of contracts and key company documents ● Support administration of internal systems and tools (including future system implementations) ● Assist in training team members on file organization and best practices Cross-Functional Coordination ● Coordinate information and documentation across teams ● Support onboarding processes for external partners (vendors, customers, distributors) ● Assist with compliance-related documentation and reporting as needed ● Help ensure alignment and organization across projects and workflows Operations & Logistics Support ● Maintain operational lists and internal data records ● Support documentation related to logistics, production, and administrative workflows ● Assist with forms, applications, and internal tracking tools Project & Task Management ● Manage and track tasks using project management tools (e.g., Asana) ● Support research projects and special initiatives ● Assist in building and maintaining organizational systems and processes What We’re Looking For ● Extremely organized with strong attention to detail ● Able to manage multiple priorities across teams ● Proactive, self-starter with a “figure it out” mindset ● Strong communication and follow-through ● Highly proficient in Google Drive, spreadsheets, and data organization ● Experience with project management tools (e.g., Asana) is a plus Bonus Points If You Have ● Experience in a fast-paced or growth-stage company ● Exposure to compliance, operations, or administrative workflows ● Interest in improving systems and processes Why This Role Matters This role is critical to maintaining organization, efficiency, and data integrity as the company grows. You’ll have visibility across multiple areas of the business and play a key role in keeping everything running smoothly. If you enjoy creating order, supporting teams, and helping a business scale efficiently, we’d love to hear from you. Compensation: $65,000-$75,000 By applying for this position, we are collecting personal information from you. Please read our privacy notice in the link below for information on how we collect and process your personal information. https://patcobrands.com/collection-for-california-employees/ Please mention the word **JUBILATE** and tag ROjox when applying to show you read the job post completely (#ROjox). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.