HR & Operations Coordinator

The Operations Manager plays a critical role in ensuring the smooth, efficient day-to-day functioning of the organization. This position provides comprehensive administrative and operational support while coordinating key human resources functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment while maintaining discretion and professionalism. This is a part-time temporary position. The pay range for this role is between $40-$45hr and remote. Candidates must be able to commit to 3 days per week. Key Responsibilities Administrative & Operations Support • Draft, review, and prepare professional written materials including emails, memoranda, reports, invoices, and internal documentation. • Coordinate meetings by scheduling, preparing agendas, and capturing notes, action items, and follow-ups as needed. • Maintain and organize internal records, shared drives, and document management systems to ensure accessibility and compliance. • Manage incoming communications by triaging messages, routing inquiries, and summarizing key information for stakeholders. • Oversee vendor relationships and subscription services, including tracking renewals, managing contracts, and coordinating payments. • Maintain organizational records, including financial and operational documentation, in collaboration with leadership and external vendors. • Coordinate travel arrangements and maintain accurate expense records when required. • Support the execution of special projects and cross-functional operational initiatives as assigned. Human Resources Coordination • Support recruitment, hiring, and onboarding processes for employees and contractors, including coordinating logistics, preparing materials, and maintaining records. • Maintain and organize personnel files and HR documentation in compliance with organizational standards. • Assist with administration of employee benefits and related processes. • Draft and manage contractor and vendor agreements under the direction of leadership. • Assist in developing, updating, and maintaining internal policies, procedures, and documentation. • Support coordination and administration of the annual performance review process. Required Qualifications • Demonstrated experience in administrative, operations, or project coordination roles. • Strong written and verbal communication skills with a high level of professionalism. • Excellent organizational, time management, and multitasking abilities. • Proficiency with office productivity tools (e.g., Google Workspace, Microsoft Office, or similar platforms). • Ability to handle highly sensitive and confidential information with discretion. Preferred Qualifications • Experience working with nonprofit organizations, media organizations, or mission-driven teams. • Familiarity with HR and payroll platforms such as Rippling (or similar systems). Key Competencies • Strong attention to detail and process orientation • Ability to prioritize and manage competing demands • Proactive problem-solving and critical thinking skills • High level of integrity and confidentiality • Collaborative and team-oriented mindset Please mention the word **RECEPTIVE** and tag ROjox when applying to show you read the job post completely (#ROjox). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.