Office Coordinator (m/f/d)

About the Role at RobCo RobCo is building the category of Autonomous Industrial Robotics and we're doing it fast. We believe that automating the ordinary frees humans to do the extraordinary, and we're building the end-to-end robotics infrastructure to make that possible - hardware, software, and AI in one stack that just works. The Role In this role, you are the first point of contact in our Munich office and work closely with our Workplace Operations Lead to keep daily operations running smoothly. You will run our front desk and front office, and support workplace, fleet, vendor and administrative topics as we continue to scale rapidly. Your proactive, hands-on approach makes sure our team and our visitors get the support they need while we build the future of industrial robotics. Your Responsibilities • Run the Front Desk & Office Organization: Be the central point of contact at our front desk. Welcome visitors and candidates, manage phone and mail communications, and keep the office organized and representative. • Own day-to-day back-office operations: Keep meeting rooms and presentation tech setup-ready, manage daily mail and parcel logistics, and oversee kitchen inventory by handling regular orders to keep fridges, drinks, and coffee stations fully stocked. • Support Facility & Vendor Coordination: Coordinate cleaning teams, tradespeople, and external suppliers on site, and report maintenance issues to the property manager while ensuring clear tracking and documentation in our ticketing tool. • Support Fleet Management: Help with day-to-day fleet tasks such as key handovers, vehicle bookings, maintenance appointments, and communication with leasing companies. • Coordinate Travel & Company Events: Book business trips, hotels and appointments, and help organize internal team gatherings, in-office events and company-wide celebrations. • Office & Documentation Support: Act as the on-site contact for collecting invoices and documents, check cost centers, upload physical invoices to our expense management system, and support in person with signatures and NDAs. • Support Workplace Safety: Help the Workplace Operations Lead make sure health and safety regulations are followed in the office, for example first aid supplies, safety briefings and documentation. • Keep Front Office Processes Up to Date: Maintain checklists, documentation and recurring workflows in tools like Notion, Claude and Google Workspace, and suggest improvements where manual work can be simplified. We're looking for someone who has: • Completed vocational training or a degree in Business Administration, Operations Management, Facility Management, Hospitality or comparable experience. • First experience in a front desk, reception, office assistant or office management role. • A service-oriented, friendly and representative presence with visitors and colleagues. • A structured and reliable way of working, including when many requests come in at once. • An interest in learning new tools. Experience with tools like Google Workspace and Notion is a plus. • Willingness to work onsite at our Munich office 4–5 days a week (up to 1 home office day per week). • Culture-aligned mindset (e.g., "Hands-on mindset", "Team player", "Pragmatic working style"). • Very good English skills and fluent German language skills (written and spoken) are required. Why join RobCo? • Develop modular, software-defined robotics solutions with us that set new standards in automation. • Help us build robots equipped with state-of-the-art AI that perceive their environment, analyze data, and make intelligent decisions in real time. • As part of a very dynamic and fast-growing scale-up, you will take on responsibility from day one, drive your own projects, and see the direct impact of your work. • Flat hierarchies, open communication, and regular 360° feedback enable fast decisions and support your professional and personal development. • Wellpass membership (7,200+ studios across Germany), regular team events, and a team that takes both the work and the culture seriously • Flexible working hours, a modern office, and - depending on the role - the option to work from home. • Regular team events - from relaxed beer & pizza nights on the rooftop terrace to shared experiences on ski trips or at Oktoberfest. About RobCo Founded in Munich in 2020, RobCo leads the transition toward fully Autonomous Industrial Robotics. Our mission is to deploy RobCo in every factory - solving the industrial labor shortage through end-to-end robotics that just works. Powered by Physical AI, our solutions combine a scalable modular hardware architecture with intelligent software that continuously learns and improves, requiring zero upfront investment through our Robotics-as-a-Service (RaaS) model. We solve our customers' most pressing pain points - labor shortage, cost pressure, workplace safety, and national reshoring - across the full spectrum of Autonomous Industrial Robotics. In October 2026, RobCo reached unicorn status with a valuation exceeding one billion US dollars, with its valuation doubling in less than nine months. With $200M raised from investors including Sequoia, Lightspeed, Lingotto, Kindred, Cherry Ventures, and the European Tech Collective, 225+ people globally, and 3.5M+ operating hours in the field, we are deploying robots in factories across Europe and the United States - with our US operations headquartered in Austin, TX, and our Bay Area Lab in San Francisco. Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. At RobCo, applicants are selected regardless of ethnic origin, religion, gender, age, disability, or sexual orientation. All decisions throughout the recruitment process are based solely on applicants’ qualifications, skills, knowledge, and experience, as well as relevant business requirements. Find more English Speaking Jobs in Germany on Arbeitnow